Vanderbilt University Medical Center Jobs

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Health Policy

Job Summary:

The Department of Health Policy has an opening for a dynamic Academic Research Budget Analyst with strong accounting expertise to provide support to finance, grants and contracts, and payroll administration.

The ideal candidate has strong analytical skills and demonstrates extraordinary attention to detail, accuracy, and strong problem-solving skill with the ability to manage multiple projects and deadlines in a helpful and courteous manner. Extremely organized and efficient, excellent communication and works well both independently and as a team player.

Responsibilities include but are not limited to the following:

• Prepare and process financial transactions

• Review and submit requisitions related to grants and contracts

• Create unique and often complex reports; make projections and recommendations using historical data and applicable guidelines

• Prepare monthly, quarterly and annual financial reports for a range of budgets and projects

• Manage suppliers, purchase orders, invoices and encumbrances

• Regularly research, analyze, and reconcile data for accuracy and trends; identify, research and resolve discrepancies and variances

• Manage departmental repositories

• Assist with the submission and management of faculty and staff effort

• Partners with department leadership to resolve and communicate budgetary issues

• Serves as a resource on matters related to budgets and financial reports, requisitions and subcontracts

• Supports department leadership with special projects as needed

• Other responsibilities as assigned

Minimum Qualifications:

Required:

• Bachelor’s degree

• Minimum of 36 months of relevant experience

• Knowledge of spreadsheets and budget analyst skills

• High attention to detail and accuracy

• Excellent problem-solving skills

• Strong initiative; must be a self-starter who can work with minimum supervision

• Critical thinking abilities

• Strong customer service w/the ability to work well with a team

• Excellent oral communication skills

Preferred experience and skills:

• Academic financial experience

• Strong experience with accounting and financial responsibilities

• Knowledge of spreadsheets and database applications

• Familiarity with post and pre-award administration

• Professional work style with high level problem-solving skills

• Produces high quality, error-free work

• Works well with a range of leadership style

NOTE: This position will offer remote, work-from-home opportunities, but you should be flexible to work in our Nashville, TN office periodically. The team generally reports to the office on Tuesdays. Other times, work generally will be from home, though flexibility is expected.

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VUMC's Department of Health Policy is a broad and diverse group of health policy faculty and staff who are conducting world-class health services research, impacting health policy solutions that have and could have a profound impact in numerous areas of public health. The Department builds on a history of strong collaborative relationships with the Tennessee Department of Health, the Centers for Disease Control and Prevention, and local, state, national and global policy makers to develop health policy solutions for our pressing health care challenges. For additional information, please visit https://www.vumc.org/health-policy/welcome-health-policy.

KEY RESPONSIBILITIES

• Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data.

• maintaining confidentiality of data

• using applicable Financial Management budget guidelines

• Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets.

• using applicable Financial Management budget guidelines

• using generally accepted accounting principles

• Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs.

• using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units

• using creative problem solving skills

• Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.

• using generally accepted accounting principles

• by maintaining regular communication with intra-departmental administrative teams to promote consistency in accounting practices

• Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required.

• using excellent communication skills

• using creative problem solving skills

• Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel.

• completed accurately and timely

• using Vanderbilt equipment inventory guidelines

• Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function.

• using excellent written communication skills

• using a broad understanding of Vanderbilt's overall contracting procedures

• Serve as liaison with other departments to provide budget and cost accounting information.

• using excellent oral communications skills

• promoting consistency in accounting standards and reporting

TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled