Vanderbilt University Medical Center Clinical Research Data Specialist, Senior in Nashville, Tennessee

Clinical Research Data Specialist, Senior

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Click Here To View The VUMC Promise of Discovery

Unit Summary

Vanderbilt-Ingram Cancer Center (VICC) is a leader in the prevention, diagnosis and treatment of cancer. The centers world-renowned team of experts provides a integrated, personalized and patient-centered approach to cancer care, including treatment, research, support, education and outreach. From a wide variety of wellness programs to a leading REACH for Survivorship Clinic, patients find support from diagnosis through survivorship. VICC is a National Cancer Institute-designated Comprehensive Cancer Center, one of just two centers in Tennessee and 49 in the country to earn this highest distinction, and ranks in the top 10 nationwide for cancer research grant support. Here is a link to our website -


This position functions independently and in a supervisory role for all team members that are assigned. This position is responsible for managing data quality, data review, and data backup. Additional responsibilities include managing monitor visits and upcoming audits/data locks in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines, Vanderbilt Policy and Procedure and research protocols.


  • Data Management

  • Reviews and submits eligibility documentation into data capture systems for complex studies (phase I, molecular based studies, etc.) Identifies and resolves any documentation discrepancies. Collaborates with regulatory to ensure eligibility criteria are clearly defined and tools to support eligibility processes are in place.

  • Correctly and efficiently abstracts information from the EMR for multiple studies. Accountable for managing diverse assignments and supervise other staff as needed for fast accruing studies.

  • Accountable for accurate and timely reporting of all AEs from EMR, assists team members to correctly and completely record AEs and serves as resource to data team. Responsible for timely communication to principal investigator and study sponsor of any AE trends and all safety issues.

  • Accountable and responsible for timely submission of all data in carious EDC systems. Monitors documentation for quality and accuracy. Initiates and develops processes to increase efficiency and accuracy of data entry. Manages day to day operational needs as it relates to real time data capture and provides coverage as needed.

  • Manages sponsor queries to ensure timely response and appropriate communication with PI and study sponsor. Oversees prioritization of studies of high importance (e.g. high accrual, Phase I, meeting data lock, etc.) and assigns work to data team.

  • External Sponsor Monitor and Visit Management

  • Oversees the monitor scheduling for multiple studies, including fast accruing studies with increased monitoring demand and studies with data locks for FDA submissions and/or national meeting presentations.

  • Meets with monitors to review data monitoring results, answer questions and resolve queries. Demonstrates expert communication with external monitors and sponsors. Mentors data team on resolving issues. Collaborates with PI and QA manager to ensure monitor visits are effective and accurately completed. Identifies unbudgeted requests and discusses with manager and budget analyst to ensure proper billing for work provided.

  • Quality Assurance/Internal Monitoring

  • Queries research ream to clarify, reconcile and complete data issues. Develops assessment tools to assist clinical staff during patient visits. Assists data team to communicate effectively with the research team. Collaborates with QA trainer to identify areas for education and quality improvement.

  • Accountable to resolve all data and EMR discrepancies. Mentors data team in effective discrepancy resolution. Collaborates with QA trainer to identify areas for education and quality improvement.

  • Manages data entry, data lock, monitoring and audit deadlines for complex clinical trial portfolio. Trains and mentors data team in prioritizing deadlines. Escalates any issues related to meeting data deadlines to manager.

  • Trains and mentors data team on good clinical and research practices, processes and all regulations as it relates to clinical research and data management. Works with manager on continuous process improvement initiatives.

  • Coordinates and participates in assigned clinical trial audits. Assists data team to prepare for and participate in internal and external audits. Works with Assistant Director of Compliance and QA Manager to understand audit trends, respond to audit findings and develop corrective action plans.

Minimum Requirements

  • Bachelor's Degree (or equivalent experience) and 5 years experience


In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University Medical Center provides its faculty and staff members with a benefits package that is comprehensive and flexible. Components for benefits-eligible employees include


· Health Plan

· Parental Leave

· Life Insurance

· Retirement

· Short-Term Disability

· Long-term Disability

· Accidental Death & Dismemberment (AD&D)

· Dental Insurance

· Group Discounts

· Flexible Spending Accounts (FSAs)

· Vision

VUMC Recent Accomplishments:

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

· US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center at ), 12 adult and 10 pediatric clinical specialties ranked among the nation's best, #15 Education and Training

· Truven Health Analytics: among the top 50 cardiovascular hospitals in the U.S.

· Becker's Hospital Review: one of the "100 Greatest Hospitals in America"

· The Leapfrog Group: grade "A" in Hospital Safety Score

· National Institutes of Health: among the top 10 grant awardees for medical research in the US

· Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee

· Nashville Business Journal: Middle Tennessee's healthiest employer

· American Hospital Association: among the 100 "Most Wired" medical systems in the US


  • Physical Requirements/Strengths needed & Physical Demands: Movement

  • Occasional: Sitting: Remaining in seated position

  • Occasional: Standing: Remaining on one's feet without moving.

  • Occasional: Walking: Moving about on foot.

  • Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

  • Occasional: Push/Pull: Exerting force to move objects away from or toward.

  • Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles

  • Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.

  • Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands. Sensory

  • Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

  • Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.

  • Continuous: Communication: Expressing or exchanging written/verbal/electronic information. Environmental Conditions

Job Research

Organization: VICC- Clinical Trials 160 104311

Title: Clinical Research Data Specialist, Senior

Location: TN-Nashville-3322 West End Avenue

Requisition ID: 1810928

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.