Vanderbilt University Medical Center Temporary Administrative Assistant in Nashville, Tennessee

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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

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Vanderbilt University Medical Center TempForce was created to connect temporary talent to all areas of VUMC. TempForce places diverse and skilled personnel to departments across the Medical Center.

Provide administrative support of budgetary and personnel activities. Perform secretarial duties as needed. Respond to customer needs by consulting with others as appropriate or by following established departmental guidelines. Organize flow of daily operations to ensure service priorities are met.

Key Functions and Expected Performances

Monitor departmental budgets and maintain accurate and current records by:

  • Compiling historical budget/grant data and recommending allocation of funds

  • Monitoring grant spending against budget and report status of same

  • Researching, resolving and justifying discrepancies

Project management which may include:

  • Compiling data, conducting research assignments and summarizing findings according to general instruction

  • Coordinating space and facilities planning

Perform administrative duties by:

  • Maintaining departmental personnel files

  • Serving as department contact and resource for HR issues

  • Reviewing policies and processes and recommending changes as appropriate

  • Composing/drafting correspondence for administrator's signature

  • May send correspondence under own signature

  • Managing lab inventory and purchasing supplies

  • Providing administrative support to research which may include web research and manuscript composition/development

  • Coordinating complex and varied travel arrangements, which may include meeting planning

  • Strong calendar management skills using Microsoft Outlook

Supervise staff by:

  • Providing input for performance development for direct reports

  • Interviewing and recommending selection of direct reports

  • Training direct reports

  • High School graduate or GED

  • Previous Administrative Assistant experience

Job Temporary Services

Organization: HR TempForce 108252

Title: Temporary Administrative Assistant

Location: TN-Nashville-2525 West End Ave

Requisition ID: 1808752

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.